Personal Assistant (PA) to Board Directors

Major Recruitment Oldbury are delighted to be recruiting for a local based organisation in the Oldbury area who are seeking a Personal Assistant to the Board Directors.

Please note that this role is based at the company site in Oldbury and IS NOT a remote or hybrid role.

Hours of work are Monday to Thursday 8.30am to 5.00pm with half hour lunch break each day and 8.30am to 1.30pm with no lunch break on Friday of each week – 37 hours in total

Duties and tasks will include:

» Work with the Board of Directors and manage all the regular Board, Executive, Quarterly and Pension Meetings inc. collating reports
and minute taking
» Where required liaise with head office in Austria on meeting schedules
» Manage the Company car fleet, Pool vehicle bookings and Fuel cards
» Manage the Company travel requirements for employees, e.g., booking hotels, flights, trains, car rental
» Manage and update the Time and Attendance System for the Board of Directors and Executive Team
» Manage, complete and email out Managers weekly diary details
» Manage the Board of Directors and Executive Team Annual Holiday Entitlement spreadsheet
» Assist with planning and managing Company events. E.g., Metsec Conference, Sales Conference, Annual Golf Day
» Administrator for the Company Credit Cards
» Manage the Company’s Stationery account, order printed stationery – business cards, compliment slips etc.
» Manage the Company’s benefits register, deal with charity donation requests and compile the R&D report
» Approval of invoices and submission of credit card expenses
» Carry out general office duties for Head Office. E.g., ordering stationery, ordering kitchen supplies, dealing with the daily post, diary
keeping for meeting rooms, refreshments and lunch orders for visitors, taking bookings for and charging the tour guide system.
» Any other duties as may be required by the Board of Directors & HR, such as creating guest WI-FI passwords & setting up Webex’s.

Free secure parking is available.