• Independent multi-sector recruitment specialist

vehicle admin

Operations Maintenance & Damage Supervisor

Major Recruitment are currently recruiting for a permanent Operations Maintenance & Damage Supervisor in Doncaster for their client who is a well established group of companies specialising in the supply of commercial assets.

Hours of work – 8.30-5.30pm M-F

Location – Doncaster

Benefits of working for the company include:

  • 24 days holiday + 8 BH
  • Accrual of service entitlement
  • Long Service awards
  • Free parking at every depot
  • Allocation of a turkey at Christmas
  • In house well-being service
  • Employer supported volunteering days
  • Optional purchase schemes (Annual leave, dental, Medical & Life assurance
  • Annual flu vaccinations/vouchers
  • Eye test contribution
  • Life Assurance x2 Annual salary
  • Cycle to work scheme
  • Contractual discretionary sick pay
  • Family-friendly & work-life balance policies
  • Real living wage employer
  • Company pension scheme
  • Internal promotion pathways
  • Dress down Fridays
  • Birthday holiday
  • BI-Annual group sales person awards
  • Refer a friend scheme
  • Annual recognition incentive bonus payments

Purpose of Job:

To contribute with providing a high quality DGV rental service to businesses in a designated area by effective management of fleet operations and administration at the branch

Duties:

The Operations Maintenance & Damage Supervisor, reporting directly to the Branch Manager is responsible for ensuring the condition of the hire fleet is maintained to required quality standards. This will include, but is not limited to:

  • Regularly reviewing the physical appearance of the hire fleet and identifying cleaning, repair and maintenance requirements to ensure that the fleet remains fit for hire at all times and in all respects i.e., roadworthy, taxed and tested, compliant with all applicable legislation, clean and damage free
  • Ensuring that accurate and detailed ‘check out’ and ‘check in’ inspections are conducted on all vehicles leaving for, or returning from, hire or another branch to ensure responsibility for damage can be finitely determined
  • Notifying customers immediately that damage ahs been identified and obtaining recharge authorisation from the customer in the form of a customer purchase order or other appropriate written authority
  • Ensuring that a timely response is given to customers and internal queries and effectively communicating customer correspondence and queries to other departments as appropriate
  • Informing the hirer in a timely manner of maintenance requirements, recall notices and MOT test dates etc. for the vehicles on hire
  • Prioritising the preparation of pre-booked vans to meet specific customer requirements and ensuring that such vehicles are clean, road legal and free from damage so that vehicles are accepted without delay or complaint from the customer
  • Ensuring that rental agreements are completed correctly and assisting with invoicing customers for all vehicles contained on the site

Person Specification:

  • Results orientation – proven experience of delivering on agreed targets
  • Customer service ethos – several years of experience succeeding in improving and delivering to the highest standard
  • Good financial business understanding
  • Strong administrative abilities
  • Proven track record in a customer facing role
  • Good communication skills
  • Capable of building trust and solid working relationships at all levels
  • Ability to work under pressure and time restraints
  • This position is subject to the employee holding a full and valid UK driving licence

If you are interested in this role, please apply to this job ad today!

For any queries, email priyasachania@major-recruitment.com or call 07976958028

Ref: INDPS

Vehicle Rental Administrator

Major Recruitment are currently recruiting for a permanent Vehicle Rental Controller for their client who is a well established group of companies specialising in the supply of commercial assets.

Hours of work – 8.30-5.30pm M-F

Location – Exeter

Benefits of working for the company include:

  • 24 days holiday + 8 BH
  • Accrual of service entitlement
  • Long Service awards
  • Free parking at every depot
  • Allocation of a turkey at Christmas
  • In house well-being service
  • Employer supported volunteering days
  • Optional purchase schemes (Annual leave, dental, Medical & Life assurance
  • Annual flu vaccinations/vouchers
  • Eye test contribution
  • Life Assurance x2 Annual salary
  • Cycle to work scheme
  • Contractual discretionary sick pay
  • Family-friendly & work-life balance policies
  • Real living wage employer
  • Company pension scheme
  • Internal promotion pathways
  • Dress down Fridays
  • Birthday holiday
  • BI-Annual group sales person awards
  • Refer a friend scheme
  • Annual recognition incentive bonus payments (subject to role & business)

Overview:

You will be responsible for providing a high-quality truck and trailer rental service to businesses in a designated area by the effective management of fleet operations and administration at the branch. The job holder will be responsible for ensuring that the condition of the hire fleet is maintained to required quality standards.

Duties:

  • Regularly reviewing the physical appearance of the hire fleet and identifying cleaning, repair and maintenance requirements to ensure that the fleet always remains fit for hire and in all respects i.e., roadworthy, taxed and tested, compliant with all applicable legislation, clean and damage free
  • Ensuring that accurate and detailed “check out” and “check in” inspections are conducted on all vehicles leaving for, or returning from, hire or another branch to ensure that responsibility for damage can be finitely determined
  • Notifying customers immediately damage has been identified and obtaining re-charge authorisation from the customer in the form of a customer purchase order or other appropriate written authority
  • Liaising with Head Office Engineering, Fleet Quality Services and Fleet Services departments to evaluate the best course of action to effect estimates and repairs to minimise vehicle down time
  • Ensuring that customer recharge invoices are completed accurately and properly, carrying full customer invoicing authorisation and that recharge enquiries from Head Office departments receive a prompt response from the branch
  • Ensuring that a timely response is given to customer and internal queries and effectively communicating customer correspondence and queries to other departments as appropriate
  • Informing the hirer in a timely manner of maintenance requirements, recall notices and MOT test dates etc for the vehicles on hire
  • At all times, the job holder must be aware of the cash flow requirements of the Company and only call out repair agents in accordance with maintenance guidelines
  • Any other duties as directed by the General Manager, Branch Sales Manager, Regional Manager or Managing Director

The working environment is typical of the transport industry and the job requires both indoor and outdoor working

Experience required:

  • The job holder must hold a full, valid UK driving licence
  • Experience in a customer service or similar industry
  • Good computer skills and confident in the use of Microsoft Office applications including Word, Excel and Outlook
  • Good written and verbal communication skills
  • Knowledge of asset rental, transport and distribution would be advantageous
  • The ability to perform routine cleaning and maintenance and to fully inspect trucks and trailers, as required

If you are interested in this role, please apply to this job ad today!

For any further queries, call Priya on 07976958028

Ref – INDPS