Major Recruitment are currently looking for Ad-Hoc Receptionists to add to their pool of casual staff.
This is for short term contracts, sickness & holiday cover.
Candidates will be friendly and professional who excel in communication and organisation. From greeting guests to managing administrative tasks, the receptionist is instrumental in ensuring smooth operations and a welcoming atmosphere for our clients.
We work with a variety of clients in and around Aberdeen.
Key Responsibilites will include:
Greeting and Welcoming: Warmly welcome guests, clients, and employees as they arrive at the office. Provide direction and assistance as needed to ensure a seamless experience.
Answering and Directing Calls: Manage incoming calls promptly and professionally. Direct calls to the appropriate individuals or departments and take messages when necessary.
Managing Visitor Log: Maintain an accurate record of visitors, including their purpose of visit, time of arrival, and departure. Ensure compliance with security protocols and confidentiality.
Handling Correspondence: Receive and distribute incoming mail, packages, and deliveries. Coordinate outgoing mail and courier services.
Scheduling and Reservations: Assist in scheduling appointments, meetings, and conference rooms. Coordinate reservations for company facilities as required.
Administrative Support: Provide administrative assistance such as typing, filing, photocopying, and data entry. Support various departments with clerical tasks as needed.
Maintaining Reception Area: Keep the reception area clean, organized, and presentable at all times. Monitor and replenish office supplies as necessary.
Information Dissemination: Provide basic information about the company, its products, and services to visitors and callers. Direct inquiries to the appropriate resources when needed.
Emergency Procedures: Familiarize oneself with emergency procedures and protocols. Act calmly and responsibly in the event of emergencies, such as fire drills or medical situations.
For more information, please contact Sarah at Major Recruitment Aberdeen.
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