Administration

Licensing Officer

Major recruitment Oldbury are delighted to be recruiting for a Licensing Officer to work for our Birmingham City Centre based public sector client. This is a Temporary role for a minimum of 3 months then, timescale will be reviewed on an ongoing basis.

Hours of work is Monday to Friday 9am till 5pm

Duties and Tasks will include:

  • Processing and issuing hackney carriage and private hire licences
  • Dealing with incoming and outgoing hone calls with members of the public
  • General Administrative duties

Candidates welcome to apply for the role must have the following:

  • Ability to produce letters, standard and non-standard and answering queries from internal Departments, members of the public, external agencies and organisations

  • Ability to give & receive information, either by telephone or face-face, in a clear, accurate manner, ensuring effective two-way communication. Ability to deal with members of the public with tact and diplomacy in stressful situations.

  • Use of personal computers to input, retrieve and interpret information.

  • An ability to organise and prioritise workloads within a changing and flexible environment. The ability to work on your own initiative

  • Ability to work and interact within a team environment

  • To have a good understanding of the company Equal Opportunities Policy in relation to service provision and to demonstrate sensitivity to the needs of a multi-cultural society.

INDLS

Administrator – Swadlincote

Job Title: Administrator

Location: Swadlincote, DE12 8AN

Shift:
Mon – Friday
6:00-16:00

Pay Rate:
£12.10 per hour
Weekly Pay
Temp to Perm opportunities after 12 weeks of service.

Role Overview:
As a Warehouse Gate Administrator, you will play a pivotal role in managing the flow of vehicles arriving at and departing from our warehouse facility. You will be responsible for logging in and out lorries, ensuring accurate documentation, and managing permissions for entry onto the premises. Your attention to detail and commitment to maintaining smooth operations will be essential in this role.

Key Responsibilities:
– Greet and interact with drivers as they arrive at the warehouse gate, providing clear instructions and assistance as needed.
– Log in arriving vehicles, recording pertinent information such as driver details, vehicle registration numbers, and cargo manifests.
-Verify booking details and permissions for entry, ensuring compliance with company policies and procedures.
-Coordinate with internal departments to prioritize incoming deliveries and allocate appropriate docking spaces.
-Communicate effectively with drivers and warehouse staff to facilitate the efficient movement of goods in and out of the facility.
-Conduct regular inspections of incoming and outgoing vehicles to ensure compliance with safety regulations and company standards.
-Maintain accurate records of vehicle movements, documenting any discrepancies or issues encountered during the check-in/out process.
-Collaborate with the administrative team to streamline processes and improve overall efficiency at the warehouse gate.

Requirements:
– Strong organizational skills with the ability to multitask and prioritize tasks effectively in a fast-paced setting.
– Excellent communication and interpersonal skills, with the ability to interact professionally with drivers and internal stakeholders.
– Attention to detail and a commitment to accuracy in data entry and record-keeping.
– Proven experience in an administrative or similar role, preferably in a warehouse or logistics environment is a plus.

Workplace:
Modern facility, distribution centre in Swadlincote, DE12 8AN. We provide a comfortable work environment with experienced and dedicated employees. We’re looking for individuals interested in permanent employment and career growth with our experienced team. Join us and be part of our welcoming workplace! There is the possibility for progression, gaining experience and career development.

Apply now for an opportunity to join our team as a Warehouse Gate Admin in Swadlincote, DE12 8AN. Experience a supportive work environment, training, and the potential for permanent employment.

INDTG

Technical Administrator – Salisbury

Title: Technical Administrator

Job Type: Temp to Perm, Full-Time hours

Location: Salisbury, SP2 7PU

Salary:
£12.00 per hour
Weekly Pay

Shift:
Monday-Friday
8:00-17:00

Company Overview:
We are a leading recruitment agency dedicated to providing exceptional staffing solutions to various industries. We are looking for individuals who are ready for permanent employment and willing to work full-time. Workplace is an industrial bakery, based in Salisbury SP2 7PU.

Job Purpose:
The Technical Administrator role involves providing administrative and technical support to the Technical Department. This includes ensuring administrative tasks meet statutory obligations, customer requirements, and company policies regarding food safety and due diligence. Additionally, the role involves developing and maintaining effective data management systems to uphold technical and operational integrity.

Role Key Accountabilities:
(please note that induction and fully paid training will be provided)

QADEX Management:
– Logging and communicating complaints, including early warning systems and trend analysis.
– Raising investigations on QADEX to address customer complaints promptly.
– Analysing QADEX reports for emerging trends or serious issues.

Document Control:
– Managing changes within the Quality Management system.
– Implementing accurate handovers before product launches.
– Liaising with development and finance to ensure all factory paperwork is comprehensive.
– Managing document issuing to ensure compliance with document control systems.

Technical Reporting:
– Identifying and communicating trends of Technical Key Performance Indicators (KPIs).
– Reporting internal audit results and other technical assessments.
– Generating weekly and period reports for the technical function.
– Checking and filing certificates of analysis from suppliers.
– Supporting traceability efforts and conducting routine mass balance audits.
– Assisting in audit preparation and coordination.

Knowledge, Skills, and Experience:
– Previous experience in a similar technical role within a food manufacturing environment is desirable.
– Organizational skills and ability to prioritize tasks accurately and efficiently.
– Attention to detail and accuracy in completing tasks within deadlines.
– Proficiency in PC skills, including Microsoft Word and Excel.
– Knowledge of workplace software is advantageous.
– Management of own day to day workload and internal deadlines
– Proactive approach to addressing emerging issues and driving change.
– Strong presentation, communication, and negotiation skills.
– Ability to build and maintain effective working relationships across different departments.

Personal Attributes:
Friendly approach with can-do attitude.
– Commitment to performing duties efficiently
– Keen attention to detail.
– Ability to maintain precision even amidst tight deadlines.

Key Performance Indicators (KPIs):
– Accurate recording of complaints data in QADEX.
– Timely completion of site and customer KPI reports.
– Completion of Period Report and annual review information.
– Proactive identification of trends and implementation of new systems under the guidance of the Quality Manager.

Apply now for immediate starts following a successful interview as a Technical Administrator in Salisbury.
Join our team and take advantage of training, benefits, and permanent employment.

INDTG

Administrator

Call/email Alisdair at School Staffing Solutions for a full job description and an application form.

Position: School Administrator

Location: Effingham, Surrey

Salary: £12.75 – £13.80 per hour (£22,781.69 – £24,657.83 per year actual salary) Plus £1000 Welcome bonus *

Hours: 40 hours per week, Term time only

This school is part of a Group of over 28 SEN schools across the UK – the 5th largest provider of SEN education in the UK.

Qualifications:

  • Excellent communication skills, both verbal and written

  • Good level of literacy and numeracy (at least 5 GCSEs [or equivalent] above C to include English and Maths).

  • Demonstrable experience of working in an administrative role within HR or finance. (Preferably in a school setting)

  • Computer literacy – Excel, Word, Outlook, Access, PowerPoint (desirable) and ability to use range of databases once trained

  • Accurate typing, touch typing desirable.

  • Organised, good time management.

  • Ability to manage own time to deal with multiple tasks.

  • High levels of interpersonal ability with excellent written and verbal communication.

  • Able to work as part of a team but also to work alone.

  • Ability to be discreet, confidential and reliable.

  • Experience of SEN children/young adults desirable.

Benefits:

  • Life assurance

  • Pension

  • Welcome bonus is payable in 2 payments – 50% following successful completion of probation and 50% after one year service

  • Perkbox – offering high street discounts

  • Employee assistance programme

  • Car lease scheme

  • Fully funded training and qualifications

  • Bike to work scheme

  • Free membership to their Health cash back plan – Claim back money on services such as dental, optical, physio and many more.

The role:

This school in Effingham, Surrey opened in February 2022, they provide day placements for students aged 11-16 years old with Autism and associated behavioural and communication difficulties.

They are currently looking to recruit a School Administrator to join our expanding team and work alongside the School Business Manager to aid the smooth running of the school.

Key Duties:

  • To be a point of contact for enquiries and referrals from the commissioning and placements team although the administration for new pupils will be completed by the Pupil Administrator.

  • In conjunction with the Pupil Administrator, liaise with parents, staff and outside agencies with regards to all pupil related meetings, visits, etc., including arranging Review Meetings.

  • To liaise with the Designated Person for Child Protection regarding any concerns for pupil welfare.

  • Maintain the schools information system with pupil & family details.

  • Ensure that all registers are up to date and follow up any unexplained absences.

  • General administration to type correspondence or documents as requested by other members of staff.

  • Monitoring school emails and forwarding / answering as appropriate.

  • Covering Reception and telephone, welcoming visitors – ensuring correct procedures are followed.

  • Receive, open, check and inform Finance assistant of goods delivered.

  • Ensure Soldo card receipts are obtained and scan to file in a timely manner.

Successful applicants will be subject to pre-employment safeguarding checks including an enhanced disclosure and barring service (DBS) check.

The post is exempt from the Rehabilitation of Offenders Act 1974 and we are therefore permitted to ask job applicants to declare all convictions and cautions (including those which are “spent” unless they are “protected” under the DBS filtering rules) in order to assess their suitability to work with children.

School Staffing Solutions Ltd is acting as an employment business for this position.

As a result of the volume of applications, If we have not contacted you within two weeks of your application being received, then regretfully your application will not be taken forward on this occasion.

Agency Supervisor – Ellesmere

Title: On-site Coordinator

Job Type: Permanent, Full-Time

Location: Ellesmere SY12 9BL

Salary: £12.00-£13.00 per hour

Shift:
5 days a week + Possible optional Overtime
Afternoons: 8h 14:00-22:00 or 12:00-20:00

Company Overview:
We are a leading recruitment agency dedicated to providing exceptional staffing solutions to various industries. We are looking for individuals who are ready for permanent employment and willing to work full-time. Mostly office-based duties with administration and recruitment duties. Workplace is a meat manufacture, based in Ellesmere SY12 9BL.

Position Summary:
Mostly office-based with administration and recruitment duties. As an On-Site Coordinator, the ideal candidate will be responsible for overseeing the management and coordination of approximately 100 agency employees working across two shifts, both day and night. Daily duties will revolve around staff planning, attendance management, inductions, recruitment, addressing factory-related issues, and ensuring smooth communication and collaboration with the team.

Responsibilities:

Recruitment and Onboarding:
– Collaborate with the recruitment team to identify and attract suitable candidates for factory positions.
– Conduct interviews, assess candidates, and facilitate the onboarding process.
– Ensure smooth integration of new hires through comprehensive induction programs.

Daily Management:
– Develop and maintain an efficient work rota to meet production demands.
– Coordinate and book workers based on production schedules and client requirements.
– Address daily operational issues promptly to maintain a smooth workflow.

HR and Compliance:
– Ensure adherence to established procedures and protocols in the recruitment and hiring process.
– Oversee the completion of all necessary employment documentation, ensuring accuracy and compliance
– Stay updated on labour laws, regulations, and industry standards to ensure compliance.
– Address employee relations issues and concerns, escalating as necessary.
– Implement and enforce company policies and procedures.

Payroll Coordination:
– Keep accurate records of agency workers’ hours and attendance.
– Prepare payroll data for processing by the payroll department on a weekly basis.
– Collaborate with finance and payroll teams to resolve any discrepancies.

Role Development:

As part of role evolution, you will:

  • Conduct training sessions for team members.
  • Provide support to new team members.
  • Address and troubleshoot payroll and internal issues.
  • Collaborate with HR to enhance processes and implement new systems.

Required Skills:

  • Strong work ethic and commitment customer service,
  • Recruitment or HR background is a plus but not essential.
  • Previous experience in a similar position or within factory management is a plus but not essential.
  • Proficiency in Microsoft Office.
  • Exceptional communication skills.
  • Proactive and highly organized approach.

Benefits:

  • Company-sponsored events.
  • Company pension scheme.
  • Discounted or free food.
  • On-site parking facility.
  • Sick pay entitlement.

Supplemental pay types:

  • Bonus scheme.
  • Quarterly bonus.

Apply now for immediate starts following a successful interview as a On-Site Coordinator in Ellesmere. Join our team and take advantage of training, benefits, and permanent employment.

INDTG

Administrator

Call/email Alisdair at School Staffing Solutions Recruitment to get an application form and to receive a full job description

This school is part of a UK wide group of 28 Special Needs Schools.

They have an amazing benefits and training scheme.

Administrator – Special Needs School & Children’s Home

Location: Meldreth, Nr. Royston Salary: £25,272 – £27,331 per annum

Hours: 40 hours per week, 52 weeks a year Contract: Permanent 

This Group is an innovative provider of education and care for children, young people and adults with special educational needs and disabilities.

They are currently looking for an Administrator to support the Care teams.

This unit provides education, care and therapeutic support for children aged 6-19 years and young adults aged 18 – 30 years with severe and profound communication, cognitive and physical difficulties associated with conditions such as cerebral palsy, autism, brain injury and degenerative disorders.

The Role:

To provide confidential administrative support to the Care Management Team.

To ensure the smooth running of administrative processes.

To work collaboratively with all other teams.

Key Duties

  1. Administrative Support:
  • Manage the day-to-day administrative operations of the Residential Home, including but not limited to, record-keeping, filing, and correspondence.
  • Coordinate and support the administrative needs of the staff, including scheduling, meetings, and communication.
  1. Data Management:
  • Maintain accurate and up-to-date records of the young people, including personal information and care plans.
  • Ensure compliance with data protection regulations and confidentiality standards.
  1. Financial Administration:
  • Assist in managing financial records, including invoicing, budget tracking, and personal allowance management.
  • Support the management team in financial reporting and procurement processes.
  1. Communication:
  • Serve as a point of contact for external stakeholders, including parents, guardians, social workers, and regulatory bodies.
  • Facilitate effective communication within the organisation, ensuring that information is disseminated to relevant parties in a timely manner.
  1. Regulatory Compliance:
  • Assist in maintaining compliance with relevant regulations, standards, and policies, including safeguarding procedures and health and safety requirements.
  • Support the coordination of inspections and audits, ensuring that necessary documentation is readily available.
  1. Support for Staff:
  • Assist in the recruitment process by coordinating interviews and supporting onboarding procedures.
  • Provide administrative support to the staff team, including arranging training sessions and maintaining compliance records.

Duties will vary and you must expect to lend a hand wherever is required, this is a busy role that will require the ability to multitask.

Skills and Qualifications:

  • Excellent communication skills both verbal and written.
  • Excellent interpersonal skills, with the ability to interact professionally with diverse stakeholders.
  • Good level of literacy and numeracy (at least 5 GCSEs above C (or equivalent) to include English and Maths).
  • Proven experience in administrative roles, preferably in a similar setting such as a care facility or educational institution.
  • Strong organisational and time management skills, with the ability to multitask and prioritise effectively.
  • Computer literacy – Excel, Word, Outlook and PowerPoint and ability to use range of databases once trained.
  • Understanding of safeguarding procedures and regulatory requirements related to care and education for young people with SEN, learning difficulties, and physical disabilities.
  • Accurate typing, touch typing desirable.
  • Discreet, confidential, and reliable.

Benefits:

  • Life assurance
  • Competitive pension
  • Perkbox – offering high street discounts
  • Employee assistance programme
  • Car lease scheme
  • Fully funded training and qualifications
  • Bike to work scheme
  • Free membership to our Health cash back plan – Claim back money on services such as dental, optical, physio and many more

Successful applicants will be subject to pre-employment safeguarding checks including an enhanced disclosure and barring service (DBS) check.

The post is exempt from the Rehabilitation of Offenders Act 1974 and we are therefore permitted to ask job applicants to declare all convictions and cautions (including those which are “spent” unless they are “protected” under the DBS filtering rules) in order to assess their suitability to work with children.

School Staffing Solutions Ltd is acting as an employment business for this position.

As a result of the volume of applications, If we have not contacted you within two weeks of your application being received, then regretfully your application will not be taken forward on this occasion.

Transport and Production Planning Administrator

Major recruitment Oldbury are delighted to be recruiting for a Transport and production planning Administrator for a well known organisation based in the Bilston area. Hours are work are Monday to Friday 9am till 5pm and the role will be fully office based.

This role will be to provide administrative support to both the transport and planning departments.

Duties and Tasks will include;

  • Deal with all in-coming telephone calls, offering advice and assistance to our customer services department, relating to deliveries and returns etc.

  • Run information available for drivers.
  • Ensuring all paper trails for compliance is up to date.
  • Assisting with general support and guidance for Drivers and Customers
  • Book Ferries, congestion charges, and deliveries to contract sites.
  • Book vehicles (HGV also Pool Van/car) in for services etc
  • Ensure all paperwork is available for Drivers as required.
  • Complete Customs Declarations and Supplementary Declarations paperwork

  • Meet and greet customers for collections.
  • Update all customer information on to our in-house system.
  • Support capacity planning and smoothing of production orders through Mill

Candidates welcome to apply must have;

  • Administrative experience preferably within a transport or planning department

Free secure parking is available

INDLS

Warehouse Administrator & Logistics Operator

Job Title: Logistics Operator & Administrator

Location: Swadlincote, DE12 8AN (Mercia Park)

Working Hours:
PM Shift – Monday to Friday
13:00-22:00 or 14:00-23:00

Rates:
£13.50 – £14.50 per hour, Weekly Pay

Type:
Temporary to Permanent (after 12 weeks)

About the Company:
DSV Air & Sea, a prominent Global Logistics organization, is seeking a dynamic individual to join their team as a Logistics Operator & Administrator. The position is based in Unipart Mercia Park, with responsibilities spanning warehouse operations and administrative tasks.

Job Overview:
As a Logistics Operator & Administrator, you will play a crucial role in the day-to-day logistics operations of DSV Air & Sea. This hybrid role requires a versatile candidate who can seamlessly transition between warehouse activities and office-based administrative tasks. Your primary responsibilities include reading manifests and documentation, efficiently locating and sourcing freight for export, and labeling freight with the required Customs and Shipping labels/documents.

Key Responsibilities:

  • Read manifests and documentation, and efficiently locate and source freight for export from the UK.
  • Label freight with the required Customs and Shipping labels/documents.
  • Perform general warehouse administration and data entry tasks.
  • Maintain a hybrid role, with approximately 70% office-based and 30% warehouse-based responsibilities.
  • Work collaboratively in a team to ensure smooth logistics operations.

Qualifications and Experience:

  • Previous warehouse experience is essential.
  • Good level of literacy and attention to detail.
  • Customer-facing role, requiring reliability and a well-presented demeanor.
  • Ability to pass a Criminal Record check.
  • 5-year checkable work history.

Skills and Abilities:

  • Strong organizational skills and attention to detail.
  • Good IT skills for data entry and warehouse management systems.
  • Excellent customer service skills to build and maintain relationships.
  • Ability to work as part of a team and resolve queries promptly.
  • Flexibility to cover 3PL site if required.

Opportunity Details:

  • Immediate start available.
  • Ongoing long-term temporary position, with the potential for a permanent role for the right candidate.
  • Competitive hourly rate of £13.50 – £14.50.
  • Hybrid role with a mix of office and warehouse responsibilities.

Application Process:
Interested candidates are invited to submit their resumes, along with a cover letter detailing their relevant experience and suitability for the position. Shortlisted candidates will be contacted for an interview.

Join our team and take advantage of training, benefits, and the potential for permanent employment.

INDTG