• Independent multi-sector recruitment specialist

administrator

Invoice Administrator

Great opportunity for an experienced Administrator working for our client based near Thame!

They are looking for someone who has experience & recent focus working around accounts / purchasing / invoicing, these will be the areas you will be focused on.

What you will be doing!

Invoicing new and existing hires – checking that information on system is correct and investigating any discrepancies prior to invoicing. Invoicing Sales raised by team members

Liaising with Accounts Department to check whether proforma payments are required for extended hires.

To monitor dates covered by Purchase Orders, contact customers to check whether extended hires are covered by the order and to agree additional costs where necessary.

To run a report daily to check that all current Purchase Orders are being invoiced.

To deal with Customer’s invoicing queries, liaising with the relevant Technical Advisor where necessary. Raise credit notes as required.

Updating the SAP system with customer details prior to filing finished orders.

Invoicing Engineering Visits. Invoicing service works for customer own machines. Invoicing missing and damaged and updating record. Arranging exchanged when required.

Monthly Invoicing To provide cover for other roles within the administrator team.

Essential experience ?

Invoicing, good interpersonal skills and the ability to work independently and part of a team

Excellent attention to detail. Excellent time management and organisational skills are a must.

Comfortable working on different software systems

Desirable? Knowledge or experience with SAP/Insphire

Job Terms

Monday – Friday 8.30am – 5.30pm

22 Days Holiday + Bank Holidays (increasing with length of service)

4%/4% Employer/Employee Contribution Pension Scheme

Salary £25-30K

Interested? Then please apply here today!

Administrator

Major Recruitment Oldbury are delighted to be exclusively recruiting for a national truck and trailer organisation who are urgently seeking an Administrator to join their Oldbury office.

Duties and tasks are as follows:

  • Acting as a receptionist for visiting Company personnel, drivers and customers while attending to visitors promptly
  • Opening, sorting and distributing all post/emails received by the Branch and preparing and sending outgoing post
  • Drafting reports, letters and emails and compiling other information (credit check information or driver documentation queries) for the GMS
  • Completing rental agreements and raising invoices to customers
  • Creating and maintaining appropriate filing systems in line with the requirements of the Branch Procedures Manual and ensuring that the Branch is adequately stocked with stationery
  • Performing regular audits on filing systems to ensure that rental documentation is complete and customers’ insurance documentation is valid and up to date
  • Assisting with the check‑out/in of vehicles as directed by the GMS or Rental Controller and passing back any damage details for action
  • Maintaining a record of Branch ‘turn downs’ and passing on leads/enquiries to the relevant sales contact
  • Keeping the Branch office clean and tidy
  • Maintaining a high standard of administration in a department staffed by sales or operations orientated people who do not readily adapt to administrative routines

Candidates welcome to apply for the role will have the following:

  • Administration
  • Team player
  • Able to work on their own initiative

Hours of work are Monday to Friday 8.30am to 5.30pm.

Parking is available

INDLS

Administrator

My Shrewsbury based client is currently recruiting for an Administration Assistant, this is initially for around 5 months but may go on longer.

Paying £10.38/ph

37 hrs per week

Hybrid working (partly working from home and party from the office)

Responsibilities

  • Providing admin support to the department Manager
  • Dealing with purchasing and processing of invoices
  • Issuing outgoing and processing incoming invoices
  • Entering payments and chasing creditors
  • Dealing with any queries in relation to invoices and orders
  • Maintaining filing systems and records
  • Maintaining records
  • Liaising with payroll, HR, IT and telecoms regarding new starters
  • Diary management
  • Booking conference rooms
  • Ordering stationary
  • Organising mailshots

Skills and experience

  • Previous administrative experience
  • Excellent IT skills – word, excel
  • Good customer service skills

Contact Steph at Major Recruitment for further information

We will carefully consider your application and advise you as to whether we are able to progress with your application, within 3 working days. If you do not hear from us within this time, your details will not be retained. If you’re not successful on this occasion, please continue to apply to future roles that we advertise.

Major Recruitment are an employment agency working on behalf of our clients. Should you be seeking a new permanent position, temporary assignment or contract, you will find our staff professional and courteous, and our interview process straight forward.

We are located in thriving Telford and we focus on jobs in Shropshire, Staffordshire, North Wales and Wolverhampton. Major Recruitment specialise in industrial, commercial, driving and technical recruitment