• Independent multi-sector recruitment specialist

Receptionist / Administration Assistant

Role Type: Permanent

Location: Nottingham, Nottinghamshire,

Salary From: £21000

Salary To: £21000

Contact Name: Zoe Bellenger

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Receptionist/Administration Assistant

Nottingham

£21,000

Permanent – Full Time (Mon-Fri 8:30am-5pm)

Major Commercial are currently recruiting for our client, who are a specialist in their niche field. Our client offer a fabulous working location, with lots of parking and additional benefits.

We are looking for a Receptionist / Administration Assistant, to play an integral part in the Admin team supporting all administration tasks.

Key Responsibilities

Reception:

  • Greeting and signing in visitors, offering refreshments and announcing visitors.
  • Answering internal and external calls, transferring calls, taking and passing on messages.
  • Receiving goods and logging deliveries.
  • Booking meeting and WebEx rooms, ensuring rooms are set up, fully stocked and ready for use.
  • Arranging refreshments and lunches for meetings where necessary.
  • Booking taxis as required.

Administration:

  • Management of the Admin inbox.
  • Collecting and distributing mail.
  • Issuing keys and updating key register.
  • Purchasing goods, including office supplies and weekly food and drinks order.
  • Administration of the tram to work and cycle to work schemes.
  • Managing the booking process of company vehicles, including driving license checks.
  • Arranging annual and interim service checks for all offices, including fire extinguishers, air conditioning, PAT testing, electrical testing.
  • Checking energy rates for the renewal process.
  • Booking first aid training and other external training as required.
  • Updating trackers including service agreement, contract renewals, travel and post loggers.
  • Allocating petty cash and currency, including cash receipts.
  • Preparing and sending out MASTA evaluations when required.
  • Point of contact for staff, answering ad-hoc questions and queries.
  • General ad-hoc administration tasks, supporting the Admin team and the business as required.
  • Supporting Heath & Safety admin tasks as required.

Skills & Experience

  • Excellent communication skills and a professional telephone manner.
  • Personable, positive, enthusiastic and confident
  • Excellent organisational and multitasking skills.
  • Flexible and adaptable.
  • Proactive and able to apply own initiative when required.
  • Previous reception and administration experience would be advantageous.
  • IT Skills including MS Outlook, Word, Excel and Teams.

Our client is looking to appoint asap, and will hold a 1 stage interview, please contact Zoe Bellenger for further information or to apply.

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