West Midlands

CAFM Team Leader

Major Recruitment are currently recruiting for a CAFM Team Leader in the Birmingham area

The CAFM Team Leader will primarily be responsible for the administration of changes to the CAFM database. This will range from but not be limited to updating, asset tables, location tables, resource tables, asbestos and H&S tables etc. The role will require coordination with required stakeholders to ensure approvals processes are followed to enable compliance and commercial price lists to be maintained. One of the key functions of this role is to ensure the CAFM processes are being followed and are auditable

Location: Birmingham B18

Working hours: Monday-Thursday 8.30-4.30pm and Friday’s remotely from home

Pay rate: £32-34k (weekly pay)

To cover maternity for 12 months

Responsibilities

  • Daily monitoring and processing of shared mailbox requests.
  • Processing of CAFM change forms to update tables in the CAFM system.
  • Updating and maintaining change control records in trackers.
  • Communicating with various stakeholders to obtain approvals / rejections, follow ups and status updates.
  • Improve scheduling to smooth work volumes and support sites with more efficient working / grouping of tasks.
  • Review and monitor data tables in CAFM to ensure data accuracy and correct use.
  • Update compliance records as required by the contract.
  • Support with updating of documentation relating to CAFM processes and training material.
  • Coordinate ad-hoc requests with the Operations teams to obtain information required for CAFM updates and following changes in legislation or maintenance requirements in SFG20.
  • Produce ad-hoc reports as required by the contract and wider Amey business.
  • Support ad-hoc projects that impact on CAFM and compliance.
  • Ability to allocate works and delegate Ad-hoc request within the Planet requests team ensuring internal and external deadlines are met
  • Monitor punctuality and fundamental behaviours within the team and escalate any issues to line manager
  • Provide guidance and knowledge around referrals to the team.
  • Supporting internal / client calls when required
  • Note taking – in meetings where required
  • Cover for Business Improvement (CAFM) Manager
  • Ensures that building opening / closing processes are followed when first or last into the office.
  • Keeping up to date records of sickness, lateness, Absences and Appointments within the team, escalating to line manager where required.
  • Being First point of contact for sickness, lateness, Absences and Appointments, notifying line manager.

Key Skills

  • Good literacy skills ensuring that CAFM updates are spelled and formatted correctly
  • Good excel skills – Regular use of Lookups and Pivot Tables
  • Process awareness – can follow and implement process
  • Can interact well with various groups and stakeholders
  • Good communication skills
  • People development / mentoring / coaching
  • Prioritisation and delegating of work within the team
  • Problem solving using initiative when dealing with complex queries
  • Managing workload and prioritisation of tasks
  • Carrying out instruction from Business Improvement (CAFM Manager)

INDLS

Events Organizer

Major Recruitment are currently for an Event Organiser in the Moseley, Birmingham area

Location: Around Moseley, Birmingham

Working hours : 16h to 30h flexble schedule , 5 days out of 7 and may include evenings, weekends and bank holidays for which no enhanced payment will be made.

Pay rate :£12- £15 depending on experience

Full current driving licence

DUTIES AND RESPONSIBILITIES

(A description of the duties and responsibilities of the post in non-technical language so far as is practicable)

  • To determine in liaison with the Operations Manager, staffing levels for all functions and ensure that sufficient and suitably trained staff are engaged.
  • To ensure the smooth running and delivery of events, whilst ensuring operational costs are maintained within pre-determined targets.
  • To ensure effective security and control of premises, bar, food, cutlery, tableware, glassware, linen stocks and income including associated documentation.
  • To ensure compliance with all ISO9001:2014 Civic Catering Quality Procedures as defined in the Quality Procedure Manual/Database and to maintain all relevant documentation.
  • To be responsible for induction, appraisal and training of staff as identified in the post training profile.
  • To promote Health & Safety Legislation to fellow employees and member of the public.
  • To negotiate, in liaison with the Operations Manager with Clients in respect of all catering requirements and associated costs.
  • To co-ordinate the effective and smooth operation of the catering office, including relevant paperwork.
  • Actively communicate and promote the policies of the Department during the day to day performance of duties.
  • To undertake any other duties commensurate with the grading of this post

Qualifications:

  • HND or equivalent in Hospitality/Catering (or similar industry), Food Safety Level 3
  • In the absence of formal qualifications necessity to show evidence of commensurate experience

Experience

  • Experience in managing banqueting and commercial catering operations on a large scale.
  • Ability and experience of staff supervision
  • Ability to manage within budgetary requirements.

INDLS

Credit Controller/ Auditor

Major Recruitment Oldbury are delighted to be recruiting for a national Stourbridge based organisation who are seeking an experienced Parts and Quotations Administrator to join their busy and expanding team.

Hours of work are Monday to Friday 9am to 5.30pm and parking is available.

Duties and tasks will include:

Ability to use Sage

Matching purchase orders to supplier invoices

Chasing for credit notes

Entering supplier invoices onto Clik

Checking supplier statements

Producing month end payment run

Checking & costing jobs

Invoicing jobs/credit notes

Chasing debtors

Uploading information on Clik to Sage

Allocating money to purchase/sales ledgers

Resolving any invoice queries for purchase/sales ledger

Liasing with MD for credit note approval

Candidates welcome to apply for the role must have credit control experience and be able to work on their own initiative.

INDLS

Parts & Quotations Administrator

Major Recruitment Oldbury are delighted to be recruiting for a national Stourbridge based organisation who are seeking an experienced Parts and Quotations Administrator to join their busy and expanding team.

Hours of work are Monday to Friday 9am to 5.30pm and parking is available.

Duties and tasks will include:

– Sourcing part information from suppliers and manufacturers
– Raising quotations for customers following engineers attendances to sites
– Processing all quotation acceptances upon customer approval
– Raising purchase orders
– Tracking and chasing all outstanding parts
– Arranging returns for parts where required
– Liaising with our Service Department to arrange engineers return visits
– Liaising with Engineers to order replacement van stock
– Other general administration duties relating to role

Candidates welcome to apply for the role will have the following:

– Quotation / Estimator experience of at least 3 years
– Excellent written and verbal communication skills
– Knowledge of supply chain processes
– Excellent negotiation skills

INDLS

Internal Sales Coordinator

Major Recruitment Oldbury are delighted to be recruiting for a professional manufacturing organisation on the outskirts of Birmingham City Centre, who are seeking an experience Sales Coordinator to join their busy sales office.

Hours of work are Monday to Thursday 8am to 4.30pm and Friday 8am to 1pm.

Parking is available.

Duties and tasks will include:

 To collaborate with the sales team to develop and maintain customer relationships and assist in generating Sales

 To generate leads whenever applicable and transfer relevant leads to the Sales team to follow up.

 Communicate with clients to gather information, address enquiries and provide exceptional customer service

 Assist the Sales team by processing, preparing sales quotations, proposals and orders.

 Co-ordinate orders to ensure timely conclusions by collaborating with other departments internal and external to ensure smooth work flow and effective communication is maintained at all times and customers’ requirements are being met.

 Update management systems, ensuring databases are accurate and any accompanying documentation is completed.  Assist with the collation of data to support reporting requirements of the Sales team.

 Assist in the management of customer accounts ensuring timely delivery on products

Candidates welcome to apply for the role will have the following:

 Previous experience of working within an Internal Sales department

 Experience of engineering, manufacturing environments

 Import and export experience would be a distinct advantage

 Good IT skills to include Excel, Word and Outlook along with knowledge/awareness of in-house systems

 Effective communicator both oral and written

INDLS

Xero Accounts Administrator

Major Recruitment Oldbury are delighted to be recruiting for a West Bromwich based SME who are seeking an Accounts Administrator to start immediately.

This role is to work on the accounts package Xero, so please only apply for the role if you have used Xero previously.

Duties and tasks will include:

Put all purchase and sales invoices on Cashflow. Keep updated daily.

Sort out weekly payments to suppliers/subcontractors. Produce Remittance Advices and get them signed off for payment. Email Remittance Advices.

Chase customer invoice payments

Check the bank every morning.

Put all purchase and sales invoices on TAS. Check at end of month that all sales invoices are on TAS.

All purchase invoices to be signed off. Put Accounts code on them first.

Put all payments and receipts on TAS

Do regular back-ups.

Check over typed sales invoices for errors before they are sent out, checking details agree with Purchase Order.

Calculate salaries on Sage 50.

Submit Real Time Submission before end of month.

Print off reports and payslips. Copy payslips and attach to timesheets before putting into files. Distribute payslips. Pay salaries. Update Salaries Exel spreadsheet.

Submit payment details via Sage by the 19th.

Print off P60’s in April and any P45’s as and when required.

Log in to the pensions system and fill in details. Print off and submit. (to be done within 2 days of completing the salaries).

Keep pensions list up to date. Send out letters every to re enrol members onto scheme including those who have opted out. Enrol new employees onto scheme.

Candidates welcome to apply for the role will have accounts and administrative experience

Hours of work are Monday to Friday 9am to 5pm.

Parking is available

INDLS

Sales Representative

Major Recruitment Oldbury are delighted to be recruiting for a professional freight forwarding organisation in the Coleshill area who are seeking an experienced Sales Representative to join their successful sales team.

Duties and tasks will include:

  • Making outbound sales calls to UK and EU businesses
  • Working towards targets and KPI’s
  • Face to face meetings with potential clients
  • Reporting directly to the Sales Director you will be responsible for selling company services
  • This is a fast-paced and rewarding career opportunity that will suit someone who is target driven, ambitious and enjoys communicating with people at all levels.
  • This is a B2B role.

Candidates welcome to apply for the role will have the following:

  • B2B sales experience
  • Experience working towards targets and KPI’s

Hours of work are Monday to Friday 9am to 5.30pm.

Parking is available

INDLS

Internal Sales Coordinator

Major Recruitment Oldbury are delighted to be recruiting for a national organisation, located on the outskirts of Halesowen who are seeking an Internal Sales Coordinator to start immediately.

Please note this role will be office based and IS NOT a remote working or hybrid role

Duties and tasks will include:

  • Completion of RFQ’s from customers
  • Negotiating with customers regarding pricing/leadtime for orders
  • Processing customer orders
  • Progressing any customer queries regarding outstanding orders
  • Facilitating business reviews with customers
  • Maintain regular customer engagement
  • Ensuring the system is updated using active price management including margins
  • Analysis of customer schedules to ensure stock availability
  • Obtaining up to date forecast information for key customers
  • Monthly sales forecasting analysis on key accounts
  • Creation of commercial invoices and supporting of customer declarations
  • Resolving empty bin queries by liaising with customer & purchasing department
  • Regular reviews of any invoice exceptions
  • Co-ordinate activities with any quality concerns raised by our customers
  • Support and collaborate with AR/AP to resolve invoice discrepancies
  • Liaise with Warehouse operations to ensure timely fulfilment of customer orders
  • Generate customers KPI’s as required

Candidates welcome to apply for the role will ideally have customer service experience within a professional environment and the following:

  • Proficient in oral, written, and mathematical skills
  • Experience of Microsoft Office package including Excel
  • Good time management

Parking available. Hours of work are Monday to Friday 8.30am to 5pm.

INDLS

CAFM & Compliance Scheduler

Major Recruitment are currently recruiting for a CAFM & Compliance Scheduler who will primarily be responsible for the administration of changes to the CAFM database. This will range from but not be limited to updating, asset tables, location tables, resource tables, asbestos and H&S tables etc. The role will require coordination with required stakeholders to ensure approvals processes are followed to enable compliance and commercial price lists to be maintained. One of the key functions of this role is to ensure the CAFM processes are being followed and are auditable.

Location: Birmingham B18

Pay rate: £13.10

Working hours: 4 days in the office at 8.30-4.30pm one day at home on a Friday

Responsibilities

  • Daily monitoring and processing of shared mailbox requests.
  • Processing of CAFM change forms to update tables in the CAFM system.
  • Updating and maintaining change control records in trackers.
  • Communicating with various stakeholders to obtain approvals / rejections, follow ups and status updates.
  • Improve scheduling to smooth work volumes and support sites with more efficient working / grouping of tasks.
  • Review and monitor data tables in CAFM to ensure data accuracy and correct use.
  • Update compliance records as required by the contract.
  • Support Operations teams with training and guidance on the correct process and best practices with relation to the CAFM system.
  • Support with updating of documentation relating to CAFM processes and training material.
  • Coordinate ad-hoc requests with the Operations teams to obtain information required for CAFM updates and following changes in legislation or maintenance requirements in SFG20.
  • Supporting internal / client calls when required
  • Produce ad-hoc reports as required by the contract and wider business.
  • Support ad-hoc projects that impact on CAFM and compliance.
  • Ensures that building opening / closing processes are followed when first or last into the office.

Key Skills

  • Good literacy skills ensuring that CAFM updates of spelled and formatted correctly
  • Good excel skills – Regular use of Lookups and Pivot Tables
  • Process awareness – can follow and implement process
  • Can interact well with various groups and stakeholders
  • Good communication skills
  • Problem solving using initiative when dealing with complex queries
  • Managing workload and prioritisation of tasks
  • Carrying our instruction from Team Leader / Business Improvement (CAFM Manager)

Personal Profile

  • Experienced in central systems, the role will be looking at requests that come in and seeking approvals from Managers
  • Chasing documentation
  • Compliance screening
  • Proficient in excel.

INDLS

Bicycle Showroom Manager

Major Recruitment Oldbury are delighted to be recruiting for an exclusive bicycle showroom in the Castle Vale area who are seeking an experienced Showroom Manager to manage their exclusive retail outlet. The role is working 9am to 6pm 5 days per week between Monday to Saturday.

This is an exciting opportunity for someone who wants to combine their passion for bikes and e-mobility with a career as a Showroom Manager within a company with ambitious plans to continue growth in the market.

Duties and task will include:

  • Lead the showroom team to deliver world-class customer service and be an ambassador for all brands in our portfolio.
  • Lead by example and motivate the store team to achieve sales targets and KPIs.
  • Ensure store profitability by managing sales and costs.
  • Be a leader and responsible for your team, managing performance and helping with development goals.
  • Manage stock levels, making key decisions about stock control to minimise loss, ensuring the accuracy of the stock file.
  • Make use of sales data to exploit merchandising and add on sales opportunities; working with the marketing team to drive footfall to the showroom.
  • Ensure that promotions, sales and merchandising instructions are carried out to expected standards and ensure that customer experience in the showroom is always first class.
  • Undertake any other reasonable duties identified by the Director of Sales.

Candidates welcome to apply for the role will have the following:

  • You will be a problem solver, process driven and a great leader with a natural flair to inspire, motivate and lead a close team.
  • You will have experience working with bikes, either in a retail or similar environment and knowledge around brands, specification, and industry trends to offer tailored advice to our customers.
  • Have a proven track record in retail management and excellent commercial awareness to support your industry knowledge.
  • Mechanical experience or training, such as Cytec qualifications or workshop experience would be beneficial but not necessary.
  • Be naturally people, sales, and customer focused – obsessed by delighting every single customer.
  • Have exceptional communication and interpersonal skills.
  • The ability to understand and analyse sales figures.

INDLS